Best 10 Corporate Secretarial Providers in Malaysia

Malaysia’s Companies Act 2016 requires every private limited company to appoint a qualified company secretary within 30 days of incorporation. The 10 firms below all hold active SSM licences, operate in the Klang Valley (plus regional desks), and differ mainly in delivery speed, size of compliance team, and whether they bundle payroll or employment pass processing.

1. Vistra Malaysia

Formerly Tricor, Vistra Malaysia runs its secretarial desk out of Menara Prudential on Jalan Sultan Ismail, Kuala Lumpur. The team handles full Companies Act 2016 compliance, annual return filing via MBRS (XBRL-tagged), and board resolution drafting for Malaysian subsidiaries of multinational holding companies. Their retainer typically covers statutory registers, AGM logistics, and nominee director services for entities in Labuan and mainland Malaysia. Expect RM8,000 to RM15,000 per year for a mid-size holding-plus-operating structure with two legal entities.

2. Boardroom (Malaysia)

Boardroom operates from The Gardens South Tower in Mid Valley City, providing outsourced company secretarial services to Bursa Malaysia-listed issuers and SPVs for private equity funds. They run a four-eye review system where a licensed secretary checks every e-SSM submission before release, which directly reduces rejection rates on MBRS filings. If you need a concurrent role—both share registrar and corporate secretary—Boardroom is the practical choice in the Malaysian market.

3. TMF Group (KL Office)

TMF Group’s Petaling Jaya office (TMF Malaysia Sdn Bhd) specialises in later-stage regional set-ups: a Malaysian opco under a Singapore or Cayman holding company. Their secretarial package integrates with their own payroll and accounting engine, meaning employee statutory filings (EPF, SOCSO, EIS, PCB) and SSM annual returns use one source of truth. For labour-intensive sectors like shared services or engineering, TMF’s fixed-fee model starts around RM12,000 annually for a single entity with up to 10 statutory officers.

4. InCorp Malaysia

InCorp Malaysia targets foreign investors entering the market through the new investment landscape, handling Suruhanjaya Syarikat Malaysia (SSM) name applications, incorporation via MyCoID, and issuance of appointment letters for director and shareholder resolutions within 24 hours. Their fixed incorporation bundle goes for RM1,500 to RM2,500, including one share certificate stamping and a physical minute file for your Kuala Lumpur office address. After incorporation, their quarterly compliance calendar flags your annual return deadline up to 60 days early.

5. Crowe Malaysia

Crowe Malaysia’s company secretarial practice sits inside an audit firm, which matters if you need attached financial statements reviewed before the AGM. They prepare the Directors’ Report, Statement of Financial Position, and statutory accounts in one workflow, then submit to SSM through their internal BMC (Business Management & Compliance) portal. Mid-tier pricing applies: roughly RM4,000 to RM6,000 per year for a lean Sdn Bhd with annual revenue under RM20 million.

6. Mazars Corporate Services

Mazars’ KL office (Mazars Corporate Services Sdn Bhd) provides licensed secretaries who double as compliance officers for financial services clients under Securities Commission Malaysia rules. That dual-track experience is rare and directly applicable if your company holds a Capital Markets Services Licence. Their secretarial team also administers share registration and dividend mandates for unlisted PLC-level structures—say, a closed-end fund or real estate asset SPV in Bangsar South.

7. BDO Malaysia (Secretarial Arm)

BDO Malaysia’s secretarial arm is housed under BDO Governance Advisory Sdn Bhd in Menara BDO, Jalan Ampang. They handle high-volume employment pass–related board resolutions for engineering and tech consultancies, where a foreign expatriate needs a new resolution every time the employment pass renewal is submitted to Expatriate Services Division (ESD) / XPATS. Their annual retainer includes unlimited board resolutions up to eight per year, which suits companies with frequent hirings.

8. RDS Corporate Services

RDS Corporate Services Sdn Bhd is a mid-sized KL firm specialising in dormant companies and shelf companies. They keep a stock of pre-registered shelf Sdn Bhds with clear names (e.g., generic trade names without “Holdings” or “Global”) that can be transferred to a new shareholder within two working days. Their secretarial fee for a dormant entity is RM1,800 per year, with no hidden charges for filing the annual return on a zero-revenue company.

9. Matters2Consult

Matters2Consult operates from a Kelana Jaya shop-lot office, serving e-commerce sellers and F&B operators who need a walkable, fast SSM counterservice. Their niche is annual return and confirmation statement help for businesses that fell out of compliance after switching accountants. A standard late-filing rectification package—including compound payment handling and reinstatement via MyCoID—runs RM950 to RM1,600 depending on how many years were skipped.

10. Tea Tree Corporate Services

Tea Tree Corporate Services is a boutique practice in Old Klang Road that bundles company secretarial work with physical mail forwarding and virtual office address registration. This is practical for foreign-owned Sdn Bhds that need a local address for the Companies Commission but do not keep an office on Peninsular Malaysia soil. Their entry-level package at RM2,400 per year covers the registered office address, one secretary hour per month, and annual return filing on e-SSM.